Strategic Factory
  • 03-Apr-2019 to 02-Aug-2019 (EST)
  • Marketing
  • Owings Mills, MD, USA
  • Full Time

Position Summary:

Strategic Factory is currently seeking an experienced Marketing Event Coordinator to manager our small and large events. Our events occur both on and off site, and the Marketing Event Coordinator will have the responsibility of managing all events for the organization. The Marketing Event Coordinator oversees all aspects of event planning and management, including internal and external events.

A successful candidate will be extremely organized and be able to manage the logistics of multiple events simultaneously. Responsibilities for the Marketing Event Coordinator include meeting with team members to work out event details, ensure sales presence at any networking event, scout and book locations, food, entertainment, staff and cleanup. 

 Essential Duties and Responsibilities:

  • Maintaining a working relationship with vendors and venues.
  • Understanding the complex needs of different events.
  • Planning event aspects, such as venue, seating, dining, and guest list.
  • Ability to delegate event planning tasks to other staff members where necessary.
  • Coordinating event entertainment, including music, performers, and guest speakers.
  • Attentive to the value of staying under budget while planning event specifications.
  • Reviewing and signing proposals, tracking invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports.
  • Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.
  • Communicating with marketing team to create effective advertisements for each event.
  • Anticipating and planning for possible different scenarios.
  • Understanding sales opportunities regarding events.
  • Internal communication with team members regarding use of event spaces, parking or food.
  • Strong communication skills, and the ability to present event ideas and plans to client and vendors.
  • Work closely with Marketing Communications Manager to assist with events regarding sponsorship
  • Oversee the cleanliness and organization of all event spaces and ensure a professional appearance.
  • Will serve as the marketing department resource for overall customer experience.
  • Work closely with entire marketing department, and company-wide, to ensure every visitor to Strategic Factory events receives the best customer experience.
  • Arrange meeting spaces, including goody bags, pens, notepads, etc. along with any other marketing material such as posters, event signage and more.
  • Will assist sales, or take responsibility for, providing Rock Star tours, Rock Star photos and providing all guests the full VIP experience

Required Qualifications:

  • Bachelor's degree or relevant experience.
  • Degree in event planning or marketing preferred.
  • Previous event planning experience.

Strategic Factory is an Equal Opportunity Employer. 

Strategic Factory
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