Strategic Factory
  • 13-Oct-2021 to 28-Mar-2022 (EST)
  • Purchasing assistant
  • Owings Mills, MD, USA
  • Full Time

Position Summary

While working as a Purchasing Assistant, you will be tasked with fulfilling duties and performing tasks related to maintaining relationships with vendors, compiling purchasing data in our ERP system, as well as updating purchasing spreadsheets. The person in this position assists with the Purchasing department by creating long-lasting relationships with vendors in a professional manner and maintaining the accuracy of the company's financial information.

Essential Duties and Responsibilities

  • Maintain resources and tools needed to place and track accurate orders such as a pricing sheets, purchase orders, and product order tracking
  • Maintain knowledge of vendors and their respective products, pricing, and procedures
  • Compile purchasing data and input it into the ERP (Enterprising Resource Planning) system
  • Collaborate with multiple departments on supply needs and purchase supplies, as needed
  • Create and maintain lasting relationships with vendors
  • Ability to prioritize workflow to maintain customer deadlines and provide relevant information internally to colleagues
  • Conduct industry research to confirm best prices, quality products, and shipping time frames
  • Regular, reliable, and punctual attendance
  • Other duties and projects, as assigned

Nonessential Duties and Responsibilities

Work on job assignments in other departments as instructed.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience

High School Diploma is required, but prior experience or training in the print Industry and/or finance transactions is preferred

  • Computer Skills

Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches, the Microsoft Office suite and email applications.

  • Other Qualifications
    • Ability to write effective correspondence to customers and coworkers
    • Ability to pass a background check
    • Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
    • Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills

  • Job Competencies
    • Strong attention to detail
    • Excellent communication skills
    • Positive attitude
    • Committed to company mission and values
    • Flexible and willing to adapt to change

Physical Demands and Work Environment

  • Physical demands
    • While performing the duties of this job, one is regularly required to sit at a desk and answer phones and work on computer desktops. Occasional standing and walking to copiers, printers, and scanners is required. The associate must occasionally lift and /or move up to 25 pounds.
  • Work environment
    • While performing the duties of this job, the associate is regularly exposed to noise typical of an office environment such as printers, computers, and phones operating.

Specific competencies you will be evaluated on are as follows:

  1. Attention to detail / Quality of work
    • Approach all projects and daily tasks with a thorough lens, ensuring that you are examining minor details and thus, the overall quality of work is not compromised. Understand that the quality of your work directly relates to the success of our business.
  2. Lead by example
    • Actions speak louder than words. Leadership is not a position or a title, it is action and example. You have the power to impact those around you and the overall business by the standards that you have set for yourself and the actions that you exhibit every day.
  3. Project Comprehension
    • Display the ability to tie all components of a project together. Possess the vision to see how a project will move through from concept to completion, plan accordingly and provide accurate information to the team.
  4. Ability to manage independently
    • Keep your manager informed and apprised of important matters within your department as needed, but after your successful training, you should be able to effectively manage yourself and your daily workflow without aid or supervision.
  5. Proactive thinker / Problem solver
    • Strive continuously for improvements. Develop an eye for noticing inefficiencies and suggesting adjustments and enhancements. You are an important part of what makes our business work, and your ideas are of great value. Bring any suggestions to the forefront.
  6. Efficiency Driven
    • Understand that the decisions you make ultimately impact the bottom line. Executing your daily tasks in the most efficient way the first time is crucial, as it ensures that quality is not compromised, and time is spent productively rather than spent fixing mistakes.

Indicators you can't handle the job:

  • Lack of a sense of urgency
  • Lack of communication to others affected by your actions - upward or downward
  • Inability to focus on supervisor's assigned tasks unwillingness to be managed, overstepping authority level
  • Inability to make sound decisions related to prioritization, time management and customer needs
  • Absenteeism
  • Not communicating deadline concerns to supervisor continuously missing agreed upon deadlines without communicating ahead of time
  • Frequent interpersonal issues with fellow team members
  • Lack of departmental respect Team members show a disregard for you in your role, you must be worked around
  • Lack of efficiency awareness
  • Unable to understand the impact your recommendations or actions have on other departments
  • Completing forms and documentation associated with your role, including but not limited to any HR-related paperwork

Additional Duties

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisor.

Strategic Factory
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